Managing Tasks on Outlook

Create a task

Many people keep to-do lists—on paper, in a spreadsheet, or with a combination of paper and electronic methods. In Outlook, you can combine various lists into one, get reminders, and track task progress.

Open Outlook, and on the Home tab, in the New group, choose New Items.
Choose Task, fill in the task form as needed, and then choose Save & Close.

Keyboard shortcut: To create a new task, press Ctrl+Shift+K.

Assign a task

Choose Tasks on the navigation bar.
Do one of the following:
- Choose on the ribbon or press Ctrl+Shift+K to create a task.
  
  or
- Open an existing task.
Choose Assign Task.
In the task form, do the following:
- In the To box, enter a name or an email address.
- Add a Subject, select a Start date and Due date, and set Status and Priority as needed.
- Accept or clear the default selection of the two check boxes: Keep an updated copy of this task on my task list and Send me a status report when this task is complete.
- If needed, type a message in the content block below the checkboxes.
If you want the task to repeat, select Recurrence on the ribbon, select the options you want in the Task Recurrence dialog box, and then select OK.