Scheduling a Microsoft Teams Meeting
This article explains how to schedule a meeting with Microsoft Teams.
1. Open Microsoft Teams: Launch the Microsoft Teams application on your desktop or access it through the web.
2. Navigate to Calendar: Click on the Calendar icon on the left-hand side navigation bar.
3. Create New Meeting: Click on the New meeting button (usually in the top-right corner). You may also click directly on the calendar at the desired time slot.
4. Fill in Meeting Details:
Title: Enter a descriptive title for your meeting.
Attendees: Add the required attendees by typing their names or email addresses. You can also add optional attendees. Use the Scheduling Assistant (see separate article) to find a time that works for everyone.
Date and Time: Select the start and end date and time for your meeting.
Recurrence: If this is a recurring meeting, click the "Does not repeat" dropdown and choose the appropriate recurrence pattern (Daily, Weekly, Monthly, etc.).
Channel (Optional): If you want to associate the meeting with a specific Teams channel, select it from the "Add channel" dropdown. This will post a meeting notification in the channel.
Note: If you add a channel, all members of the channel will be able to attend the meeting, even if they weren't individually invited.
Location (Optional): You can add a physical location if needed, although this is less common for Teams meetings.
Details (Optional): Add any relevant details or agenda items in the large text box. You can use rich text formatting (bold, italics, lists, etc.).
5. Send Invitation: Once you've filled in all the details, click the Send button (usually in the top-right corner). This will send invitations to the attendees and add the meeting to your calendar.
Additional Notes:
You can also schedule a meeting directly from an Outlook calendar.
Meeting organizers can modify the meeting details after the meeting has been scheduled. Attendees will be notified of changes.